Clinic Revenue Recovery Estimator
Estimate what missed appointments and documentation overhead may be costing your clinic each month.
This tool analyses your clinic’s financial exposure from two sources: actual revenue lost to untracked no-shows, and unrealised capacity consumed by documentation overhead. Inputs are pre-filled with clinic averages.
- Revenue vs. capacitySeparates actual money lost from unrealised capacity, so you know what is genuinely recoverable.
- Immediate results9 inputs. The numbers you enter are calculated in your browser and are not stored. We keep your contact details only to follow up about your results.
- Three recovery scenariosConservative, moderate and aggressive projections, so you see a range rather than a single number.
Access the calculator
Submit your details below to access the calculator immediately. Our team will also follow up to walk you through the results.
How the clinic revenue estimator works
The estimator looks at two separate things, and keeps them apart so neither inflates the other: revenue actually lost to missed appointments, and clinic capacity used up by documentation and admin. You enter nine numbers about your clinic. Approximate values are fine; the result is a directional estimate, not an audit.
- Clinic profile
Doctors on duty, patients per doctor per day, average consultation fee, average extra revenue per visit from lab tests, drugs and procedures, and the days and months you open.
- No-shows
The share of booked appointments where the patient doesn’t come.
- Documentation time
Extra minutes spent on notes and records per patient, and how long a consultation takes.
The calculations
- Revenue per visit = consultation fee + extra revenue per visit.
- Revenue lost to no-shows each month = patients per day × no-show rate × working days × revenue per visit. Multiply by working months for the year.
- Unrealised capacity = extra documentation minutes per patient × patients per day ÷ consultation length, giving the additional patients who could have been seen each day. This is shown separately as potential, not as money lost.
- Recovery scenarios apply 20% (conservative), 35% (moderate) and 50% (aggressive) recovery rates to the no-show loss. These are planning scenarios for your own numbers, not results VIBET OS guarantees.
The numbers you enter are calculated in your browser and are not stored. To open the calculator we ask for your name, work email, phone, clinic and role, and we keep those contact details only to follow up about your results. See our Privacy Policy.